This website places cookies on your device to help us improve our service to you. To find out more, see our Privacy and Cookies statement.





ePortfolio - what's new

The trainee ePortfolio has been rewritten and rebuilt with a new database structure.  For information on what's new and release notes click here.


ESR Step by Step Guide

The ESR 'step by step guide' has been updated including a 'new for August 2013' section covering recent changes in the Trainee ePortfolio.
This guide contains handy hints and helpful tips on how to use and navigate through the Educational Supervisor's Review.
A direct link to the file here:

The link can be found on the following webpage which contains additional resources for supervisors:



May Educational Reviews

West of Scotland - ARCP Trainee Check List

The following check list details the minimum amount of evidence/information that you require to provide prior your May Educational Supervisors review meeting and ARCP.  This information should be made available well in advance of the meeting with your ES to allow him/her enough time to prepare.  You must contact your ES to arrange a mutually convenient time and arrange study leave to attend if in a hospital post.

Work Placed Based Assessment

You must complete your self-rating and link 3 different pieces of evidence from within your e-portfolio justifying your rating.


ST1.1 A total of 6 CBDs, 6 COTS/mini-cex, 2 cycles of MSF, a CSR for each hospital post and a PSQ if you have undertaken a GP post.

ST1.2 A total of 6 CBDs, 6 COTS/mini-cex, 2 cycles of MSF, a CSR for each hospital post and a PSQ for your GP post.

ST2 A total of 6 CBD's, 6 mini-cex and a CSR from each hospital post

ST3 A total of 12 CBD's, 12 COTS, PSQ and 2 cycles of MSF and all DOPS completed.

MSF in hospital posts require 5 clinical respondents.  In a GP post you require 10 respondents (5 clinical and 5 non-clinical).

Learning Log: Entries should be of sufficient reflective quality and quantity (we expect 1 entry per week for a hospital post and 3 per week for a GP post).

SEA and Audit:   By the end of ST3 you need sufficient evidence regarding quality and change management in the form of audits, SEAs, trigger tools etc.  See guidance below.


PDP: This should be active and updated regularly in the previous 6 months.  At the end of ST3 you are advised to include entries relevant to your career after training is complete.

Out-of-hours: Your learning log must reflect your experience in the OOH setting.  Entries should be titled with the type and length of session ensuring you have logged 36 hours in a GP ST1 post and 72 hours in a GP ST3 post.  If in ST3 you will not complete the mandatory number of hours until after your ESR make your ES aware of this.

CPR and AED Certificate: This must be available for your final review and should be uploaded into your learning log.

Sickness: A record of your total sickness absence from 1.6.12-31.5.13 should be made in your self-rating under Fitness to Practice.   If none taken, please record this also.

SOAR: You will receive an e-mail from Scottish Online Appraisal Resource re your annual revalidation declaration. Please complete this prior to your ESR meeting so it can be countersigned by your ES.  Complete all sections including health & probity declarations, all non- contracted employment including locums and voluntary medical work and declare any complaints and significant untoward incidents involving you.   You need to complete a SOAR declaration even if out of programme including maternity leave.


If there is insufficient or inadequate evidence in your e-portfolio the ARCP panel will award you an unsatisfactory progress outcome and you may be required to attend for interview on 25th or 27th June 2014.


Notes on SEA and Audit requirements:


SEA and Audit

RCGP Curriculum statement 2.02, Patient Safety and Quality of care, states that as a GP you should:

Contribute to regular significant event audit (SEA) meetings and describe the benefits of a multidisciplinary team, as well as feed back to colleagues about incidents (para 1.5)

Comment on the participation of whole teams in significant event audits within the practice and give reasons for inclusion or exclusion of different team members (para 1.6)

Write up an SEA from a patient that you were involved with during the general practice period of training (significant event analysis in the learning log of the RCGP ePortfolio) (para 1.7)

"be able to conduct a clinical audit" (para 3.4)

Audit is just one example of Quality Improvement Activity and the curriculum does require trainees to have skills in auditing the quality of care (Being a General Practitioner, learning outcome 1.5.2)

Competence 10: Maintaining performance, learning and teaching states:


Participates in audit where appropriate and uses audit activity to evaluate and suggest improvements in personal and practice performance.

Engages in significant event reviews and learns from them as a team-based exercise.



last update 03/09/2014